1. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Fill out contact forms on our website
• Subscribe to our newsletter or email updates
• Register for events or programs
• Submit prayer requests
• Apply for volunteer positions
• Make donations
• Communicate with us via email or phone

This information may include: name, email address, phone number, mailing address, and any other information you choose to provide.

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies installed on your device. This helps us understand how visitors use our website and improve our services.

2. How We Use Your Information

We use the information we collect to:

• Respond to your inquiries and fulfill your requests
• Send you information about our services, events, and programs
• Process donations and issue tax receipts
• Communicate with you about volunteer opportunities
• Provide pastoral care and prayer support
• Improve our website and services
• Comply with legal obligations
• Protect against fraudulent or illegal activity

3. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your consent: We may share your information when you give us permission
• Service providers: We may share information with trusted third-party service providers who assist us in operating our website, conducting our ministry, or serving you (e.g., email service providers, payment processors)
• Legal requirements: We may disclose information if required by law or in response to valid legal requests
• Protection of rights: We may share information to protect the rights, property, or safety of our organization, our members, or others

4. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your experience. Cookies are small data files stored on your device that help us:

• Remember your preferences
• Understand how you use our website
• Improve website functionality
• Analyze website traffic and usage patterns

You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our website.

5. Third-Party Services

Our website may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party sites you visit.

We may use third-party services such as:

• Google Analytics for website analytics
• Email marketing platforms for newsletters
• Payment processors for online donations
• Social media platforms for sharing content

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. For example:

• Donation records are retained for tax and legal compliance purposes
• Contact information is retained while you remain engaged with our fellowship
• Prayer requests may be retained for pastoral care purposes

8. Your Rights and Choices

Under Canadian privacy law (PIPEDA - Personal Information Protection and Electronic Documents Act), you have certain rights regarding your personal information:

• Access: You can request access to the personal information we hold about you
• Correction: You can request that we correct inaccurate or incomplete information
• Deletion: You can request that we delete your personal information, subject to legal and contractual obligations
• Opt-out: You can unsubscribe from our email communications at any time by clicking the "unsubscribe" link in our emails
• Withdraw consent: You can withdraw your consent for us to process your information at any time

To exercise any of these rights, please contact us using the information provided below.

9. Children's Privacy

Our website is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete it.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post the updated policy on this page with a new "Last Updated" date. We encourage you to review this Privacy Policy periodically.

11. Contact Us

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us:

Compliance with Canadian Privacy Law

Woodstock Christian Fellowship is committed to complying with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable Canadian privacy laws. We are a registered Canadian charity (Registration #: 108221011RR0001) and handle all personal information in accordance with these legal requirements.